Youth Camp Registration Policies

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Forms of Payment
Discounts
Refunds
Deadlines
Forms
Submitting Paperwork Changes
Cabinmate Information
Camp Store Information
Payment Plans
Scholarship Information
Check-in
Check-out

Non-refundable Deposit

In order to register for a session of camp, you must pay a $50.00 deposit. This is non-refundable, with the exception of extreme cases such as a death in the family that prevents your child from attending camp. This may be transferred to another camp session if something such as an illness arises that prevents your child from attending camp.

Forms of Payments Accepted

We accept cash, credit/debit cards, checks, and e-checks. We accept the following cards: American Express, Visa, Mastercard, and Discover.

Discounts

Camp for Christmas Discount: In order to qualify for the Camp for Christmas discount, you must pay ONE HALF of the camp fee, or, sign up for a payment plan, prior to the stated deadline. You do not have to pay for additional things such as camp store money in order to receive the discount. The Camp for Christmas discount may not be combined with any other discounts. Please see this page for more information.

Friend Invite Discount: For each friend you invite to camp who has not attended before, you will receive $25 off your registration. There is no limit to the amount of friends you can invite. You can also choose to transfer this money to a sibling’s or friend’s account in order to help them attend camp! The invited person(s) must register for you to receive the discount.

Discounts with deadlines are applied to your account when you select a session. The discount will be removed from your account if all requirements to receive the discount are not met by the deadline.

Refunds

If your camper is sent home for behavioral reasons, no refund will be granted. If you send your child to camp with the knowledge that your camper will need to leave a day or two early for scheduling reasons, we are not able to reduce the cost of camp. If, however, your child leaves early because of illness or injury, we determine whether a refund will be granted on a case-by-case basis, taking into consideration the circumstances of your child’s early release and amount of time spent at camp.

Deadlines

Two weeks before camp: If you determine you will need financial assistance, scholarship applications are due at least two weeks before your chosen camp session begins.

Thursday before camp begins: Due to the necessity of finalizing details before each camp session begins, the Thursday before each session begins will be the last day to register for that session or make changes (online, by mail, fax, or phone) to your cabinmate requests. Registrations and new/updated cabinmate requests will not be accepted after the Thursday before each camp session begins.

Before camp begins: All forms must be filled out before your arrival. Check your online account to make sure all forms are completed, and review forms to make sure that all the information is accurate.

By check-in: Your full payment is due by check-in, unless you have already enrolled in our payment plan program.

Required Forms

In addition to the general registration and health history form, we require the following forms:

Immunizations Form

We require a record of your camper’s DTaP dates (usually a series of five dates) and your camper’s latest Tetanus booster, if applicable (children usually do not receive this booster until the summer before 6th grade), or exemption status. Even if you attended last year, you will still need to complete the Immunizations Form. Immunization dates will be saved from year to year, but you will need to verify that all dates are still accurate, and let us know if any changes have been made (such as receiving a Tetanus booster).

Challenge Course Agreement (Click to Print)

This form allows your camper to participate in the activities offered for your chosen camp session, including the zipline, and if your camper is attending Middle School or High School Camp, Lake Day activities. If you registered online, you probably filled this out as part of the registration process. If you did not register online, please print the form from our website and return it as soon as possible. A copy will also be mailed to you.

Submitting Paperwork Changes

If you registered online, you can update any information on your account at any time until camp begins, by using your Dashboard. If you do not have access to the internet, give us a call, and we will help you update your paperwork. If you registered with the paper registration but would like an online account, give us a call, and we’d be happy to set an account up for you!

Cabinmate Information

On the registration form, you have the opportunity to list two cabin mate requests for your camper. We guarantee the first request and will do our best to honor the second request. If there are any issues with honoring the first request in the cabin assignment process, you will be contacted by a staff member.
Any changes to cabin mate requests must be made by midnight of the Thursday prior to your chosen camp session. Changes may be made by emailing the office at office@campghormley.com or by calling at 509-672-4311. Changes to cabin mate requests will not be honored after Thursday.

Sundeck (Camp Store) Information

We recommend putting $5 to $50 on your child’s Sundeck account. The Sundeck contains everything from candy to sweatshirts. Note that there is a limit on how much candy your camper will be able to purchase each day. For older campers, the Sundeck sells paintball tickets. These $7 tickets buy the camper a hopper full of paintballs (about 125 paintballs).

The Sundeck will be open when you arrive at camp. We recommend that you walk through it with your camper (especially younger campers) and advise them what to buy during their time at camp. If you determine that they will need more money on their account, you will have the opportunity to do so during check-in using a credit/debit card only.

If you registered online, you will be able to monitor your child’s Sundeck account through your account online. You will also be able to add money online. You may also call the office to see the status of your child’s spending money and to add more over the phone.

On the last day of camp, parents will have the opportunity to receive a cash refund of their campers’ store money.

NEW POLICY: Parents may receive a cash refund at check-out – for amounts less than $25 – transfer the remaining money to a different camp session, apply it to another camper’s account, or donate it to the scholarship fund. If $25 or more is left on the account, this money can be accessed at the Sundeck through checkout, or it can be refunded to the card on file. Cash will not be given out if $25 or more is left on the camper account at the start of check-out.

Any remaining Sundeck account money under $5 that has not been collected at check-out will automatically be donated to the scholarship fund.

Payment Plans

Our payment plan allows you to pay off your camp balance in up to four equal monthly payments. This allows you to pay your balance off even after your child comes to camp. Your payment plan must be set up through the Ghormley office before your child comes to camp! The deposit may not be included in your payment plan, and the deposit must be paid successfully before your child’s camp session begins. The payment plan must be completed by November 1st.

Payments will automatically run on the date you have selected each month. You may set up a payment plan on a credit card. We do not accept the promise of future cash or check payments for a payment plan.

If you would like to set up a payment plan, call the office at 509-672-4311, and our staff will work with you to select the amounts and dates of your payments.

Scholarship Information

We at Ghormley do not want money to be the reason a child cannot attend camp! Through our scholarship program, we partner with parents to help their children attend camp through partial scholarships (usually around 30% of the camp fee) based on camp session, need, and availability. Scholarship Applications must be submitted at least two weeks before your chosen camp session. For more information on our scholarship program, see: Scholarship Information

What to Expect at Check-in

When you arrive at Ghormley, you will be directed to a parking spot on our meadow, in front of Evergreen Lodge. Please bring any paperwork that still needs to be turned in, money for a payment (if not paid in full), and any camper medications with you through check-in. If you plan to add Sundeck money to your camper’s account, please also bring that money with you through the check-in line. You may either leave your camper’s luggage in your vehicle until he/she is checked in, or you may bring it with you through the check-in process.

Parents may leave after the camper has checked in with his/her counselor and moved into his/her cabin. Campers are encouraged to take their swim test after they have moved into their cabins (see Swim Test Information), and parents are welcome to stay for this as well.

Note: campers may carpool to camp with friends, as long as all payments and forms have been completed prior to their arrival.

What to Expect at Check-out

When you arrive at Ghormley, you will be directed to a parking spot on our meadow. You are welcome to arrive one-half hour before the designated check out time to attend the final chapel.

After the final chapel, campers and counselors will be grouped on the meadow. Please locate your camper’s counselor to sign your camper out. Campers may not leave camp until they have been signed out with their counselor. Please be sure that the person(s) picking your camper up from camp have been given authorization to pick your child up (if this changes after check-in, please call the office as soon as possible to update the pick-up authorization).

Counselors will give parents a packet containing the camp picture and the camper’s medication, if applicable, upon check-out.

Parents will also have the opportunity to pick up remaining funds from their campers’ Sundeck (camp store) accounts as well as visit the Sundeck. Be sure to stop by the refunds table before going to the Sundeck.